ࡱ > 5@ bjbj22 4\ X X r 4 |1 |1 |1 8 1 4 1 4 j n 2 2 ( 2 2 2 2 4 H5 D $ ج R * ` 5 2 2 5 5 2 2 $ 6 6 6 5 2 2 6 5 6 $ 6 6 * 2 2 |1 5 " ͢ R - : 0 j 5 4 4 8 5 5 6 5 5 5 5 5 4 4 d 6 4 4 PO Box 299 Oberon NSW 2787 ABN 98 107 506 208VersionReviewed ByReferenceA - Rev 0Sec/SMP-00814 Feb - 2010Communication Policy Communication Policy Document Status VersionDateRevisionPreparedReviewedApprovedDraft26 June 2009SM (Fletcher)A14 Feb 2010Rev.0SM (Fletcher)SEC / PRManagement Committee Revision Record RevisionDate Issued:Description of change: Distribution Hard CopyPosition TitleElectronic Controlled CopyA-0Management CommitteeOTHR Website OTHR - Communication Policy Communication of information required to effectively manage the operation of a heritage railway occurs at a number of levels: Between the Management and the members. From the members to Management. Between and within the Management team. Between Management and outside organisations. Between OTHR and the local community. Between OTHR and the wider community. Between OTHR members. In general reciprocal communication paths are understood to be part of the above e.g. the wider community needs to have a means of communicating with OTHR. Advantage is taken of the use of modern communication methods such as email and the internet and much of the communication between management occurs using these rapid channels. Increasing use will be made of ever changing technologies such as VOIP, Skype, SMS and other mobile based systems. Between the Management and the members Communication between management and members occurs primarily through: A monthly Newsletter - this is produced by the Publicity Officer and is circulated by email or by direct mail for those members not having an email address. Inclusion of the Newsletter in the News section of the OTHRs website: HYPERLINK "http://www.ozsite.com.au/oberonrailway/" http://www.ozsite.com.au/oberonrailway/ Specific information listed on the above website but of access only to those members with the internet At monthly General Meetings of OTHR for which all members are invited to attend. Specific mail-out (or email) for special purposes. Articles contributed to the local and district media (press, radio and television), primarily for the attention of members, the bulk of whom would live in that area. Telephone communication of a limited nature for specific purposes. From the members to Management Members are able to communicate to management primarily through: Attendance at monthly General Meetings. Direct communication using the published address of the Secretary:PO Box 299 Oberon NSW 2787 Direct communication with specific management by means of published and exchanged email addresses. Interaction with the Management team during work sessions. Social events organised for the members. Between and within the Management team The primary means of communication within the management team is through: Email correspondence. Voice communication by telephone, VOIP and Skype. OTHR Website, specifically secure web pages for review and interchange of ideas relating to OTHR documentation. Management Committee Meetings. Correspondence for special purposes. Between Management and outside organisations Management communicates to outside organisations such as Councils, State and Federal Government authorities, businesses etc. through: Direct written correspondence. Voice communication by telephone, VOIP and Skype. Presenting papers at conferences and forums usually with a heritage rail theme. Meeting with representatives of the rail industry, other heritage operators and the safety regulator (ITSRR). Attending courses run by the rail industry, heritage co-ordinating bodies (e.g. RHA, ATHRA, ORH) and safety regulators. Secure web pages on the OTHR Website which provide of information relating to SMS documentation. This a primary means of providing the regulator (ITSRR) with access to current OTHR safety documents. All such files on the website are the Controlled Copies of the safety documentation. OTHRs general website. Between OTHR and the local community OTHR communicates to the local community through: Articles contributed to the local and district media (press, radio and television). Flyers distributed in the district or posters displayed in the district particularly for special events. Participation in public displays at local events which usually involves members in attendance and information displays. Management representatives making informative presentations at clubs, Council meetings etc. Between OTHR and the wider community OTHR communicates to the wider community through: OTHRs website. Reciprocal links with other heritage and rail organisations. Distribution of brochures describing OTHR for display at diverse places in the wider community. Contributions to represent OTHR accurately on Rail Heritage Forums. Between OTHR members Members communicate with each other through: Attendance at working bees. During OTHR operations. General meetings. Social Events. Community displays. P-008 Page PAGE 1 of NUMPAGES 4 This document is uncontrolled when printed. See the OTHR website for the latest version. 1 2 P Q R S T W [ \ ] d e g h i j yfyRA !h8g 5CJ aJ mH nH sH tH 'h&+ h|p 5CJ aJ mH nH sH tH $h&+ h|2k CJ aJ mH nH sH tH $h&+ h4 CJ aJ mH nH sH tH 'h&+ h4 5CJ aJ mH nH sH tH 'h&+ h|2k 5CJ aJ mH nH sH tH h&+ h4 5CJ aJ $h&+ h4 CJ aJ mH nH sH tH h&+ h4 mH nH sH tH h&+ h4 CJ aJ h&+ h4 j h&+ h4 U 2 : F P $d $&P#$/ If ^d a$gd4 $&P#$/ If ^ gd4 $$&P#$/ If a$gd4 r P Q kd $$If l 4 r /3!<(L # # c t 6P 0 ( 2 U 2 U 2 2 4 4 l a p2 Q R S ] d j $d $&P#$/ If ^d a$gd4 d $&P#$/ If ^d gd4 j k kd $$If l 4 r /3!<( L # # c t 6P 0 ( 2 U 2 U 2 2 4 4 l a p2 j k l m s x z { | } ~ ȵȵؑ}yuneYME= h