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HP-027    Reviewed 19/07/2021

PM-003-00: Health and Fitness

(National Regulations – regulation 27, schedule 1 cl 27)

OTHR’s Health and Fitness Program aims to ensure volunteers, employees and contractors who perform rail safety work are of sufficient good health and fitness to perform the functions for which they are certified or the tasks they undertake.

OTHR has procedures incorporating the requirements of the National health Assessment Standard for Rail Safety Workers (NHAS)  in managing the health and fitness of its rail safety workers.

The duties and medical requirements for all positions have been documented. Each position has been assessed for risk and categorised .

A register of rail safety workers and the date their health assessment is due is maintained by the Document Controller. Each individual rail safety worker will be informed when their health assessment is coming due and arrange for their next periodic assessment.

All members who perform rail safety work are required to notify their Manager or the  Administration Manager should they develop a medical or fitness conditions, either temporary or permanent, which would preclude them from operating any specified class of equipment or if they no longer wish to be listed in the accreditation register.

In administering the rail safety worker health assessments, OTHR ensures that the Privacy Principles contained in Privacy Legislation are complied with and that health records are managed and stored in line with the relevant Health Records legislation.

Associated Documents

PM-003-00 Health and Fitness 01072021

PM-003-01 Health and Fitness Procedure 01072021

SMS-Modules-Oberon Tarana Heritage Railway-Element-27-Health-and-Fitness-Health-Assessment-Register

EL-002-00: Rail Safety Worker Competency
Element 24 – Rail Safety Worker Competence

OTHR has a legal requirement to ensure that its rail safety workers are competent and that there are records to support this requirement. This is critical to each element of the SMS, particularly for any technical or asset maintenance work or certification.

To demonstrate compliance with this requirement OTHR maintains records as follows:

  • A register or list which details what rail safety work is performed by personnel, including contractors, volunteers or visitors.
  • This work has been risk assessed and the skills and qualifications necessary for the tasks have been identified (including review of the Australian Qualifications Framework to see if it is practicable to get training under this)
  • The assessment includes when the task involves normal, abnormal, degraded and emergency situations.
  • Personnel records with evidence that the worker has the necessary skills and qualifications (such as certificates issued under the Australian Qualifications Framework or reference checks to confirm experience) for the rail safety work they are doing.
  • The competency of each rail safety worker aligns with their allocated responsibilities and accountabilities Records must have details of (as per regulation 30):
  • the rail safety training undertaken by each rail safety worker, including when the training was undertaken and its duration; and
  • the qualifications and competencies of each rail safety worker, including, if applicable— – the units of competence attained by the worker; and – the level of qualification attained; and – if and when a re-assessment of competence is to be conducted; and – if and when re-training is due; and – the date any re-training is undertaken; and
  • the name of the organisation who conducted the training or re-training; and
  • the name and qualifications of the person who assessed the competence of the rail safety worker. Each rail safety worker must also carry identification that an officer of the ONRSR can use to confirm who the person is and check their competencies with the operator (section 118)

Associated Documents

PM-002-00 Rail Safety Worker Comptency 01072021

PM-002-01 Rail Safety Worker CompetenceProcedure 01072021

PM-002-03 Worker Categories Classes Codes 01072021

SMS-Modules-Oberon Tarana Heritage Railway-Element-24-RSW-Competence-Competency-Register (1)

SMS-Modules-Oberon Tarana Heritage Railway-Element-24-RSW-Competence-RSW-Role-Competence



EL-017  Reviewed 17/07/2021

PM-006-00 Human Factors

(National Regulations – schedule 1 cl 17)

‘Human Factors’ is the term that is used when we talk about what people do and why they do it.

Safety issues may arise when people behave in certain ways that could be as a result of:

  • Poor interaction with tools or equipment due to design, construction or engineering;
  • Personal attributes – health (mental and physical), influence of drugs and/or alcohol etc.
  • By considering human factors, operators can:
  • Reduce the likelihood of human error;
  • limit the consequences of human error;
  • increase the margin for safety; and
  • increase efficiency and effectiveness.

The study of Human Factors has become more widely acknowledged in recent years and is worthy of some consideration given the design and age of heritage assets.

OTHR acknowledges that human behaviour has an impact on safety, and that this aspect has been considered when identifying and managing its safety risks.


PM-006-00 Human Factors Management 01072021

PM-006-01 Human Factors Management Procedure 01072021

EL-015        Reviewed 16/07/2021

PM-001-00: Training and Instruction

(National Regulations – schedule 1 cl 15)

OTHR has developed and implemented its General Induction that describe how it provides training and awareness to rail safety workers on the content of the safety management system.

The OTHR General Induction:

  • Provides an overview of the SMS;
  • Incorporates a written test which is included with training/awareness sessions;
  • Ensures information about the SMS is included in regular volunteer/rail safety worker briefings;
  • Ensures that affected workers are consulted when changing or reviewing the SMS;
  • Ensures updates that require additional training are identified and training delivered as part of the change process;
  • Ensures that refresher training is provided regardless of skill levels and /or experience;
  • Ensures that records are kept for all training courses/awareness sessions;
  • Ensures that discussions about procedures include details of the hazards and risks that exist as well as the controls that are used to eliminate or minimise them;
  • Ensures that Management Committee reports provide updates on SMS training.

OTHR ensures that training materials are developed and/or delivered by people with the skills and experience and that members including the Management Committee participate and apply the knowledge learned at training/ awareness sessions.

Rail safety workers including contractors participate in training and/or awareness sessions and comply with the procedures contained in the SMS.


PM-001-00 Training and Instruction 01072021

PM-002-02-Induction Folder 01072021

PM-002-03 Visitor Site Induction 01072021

TM-001-01 Track Maintenance Vehicle Operator Training Manual 01072021

TM-001-02 On the Ground Shunter Training Manual-01072021

SWMS-001-01 Tool Box Meeting Blank 01072021

SWMS-001-02 Rail Jacks 01072021

SWMS-001-03 Loading and Operating Sleeper Trolley 01072021

SWMS-001-05 Working with Machinery 01072021

SWMS-001-06 Working in Dusty Wet-Environments 01072021


Last updated: July 23, 2021 at 8:24 am

HP-029         Reviewed 19/07/2021
Element 29

PM-005-00: Fatigue Risk Management

(National Regulations – regulation 29, 57 (occurrence reporting), schedule 1 cl 29, schedule 2 (note there are additional requirements for operations in NSW).

OTHR must be able to demonstrate that they are managing the risks associated with fatigue.

Fatigue not only refers to people falling asleep, but as they become fatigued, they become more susceptible to making more errors. Fatigue arises not just through a lack of sleep, although rest and sleep are the only way in which it can be overcome.

Like all aspects of an SMS, rail operators must assess the risks associated with rail safety worker fatigue and what the potential impacts are on the safety of the operations.

Fatigue management remains difficult for smaller less complex rail operators. This is primarily because a smaller workforce generally means more difficulty filling short notice absences. As well as this, workers may have other full-time jobs, be older in age, travel longer distances, and the strong team-work ethic of small and volunteer-based railways may deter reporting of fatigue for fear of letting people down.

The mix of fatigue risk factors can be unique to the level of task and the individual. The aim of the fatigue risk management process is to identify and assess these factors and ensure that the organisation can demonstrate that everything that is reasonably practical is being done to effectively manage fatigue related risks.

OTHR is required to have a Fatigue Risk Management Program (FRMP) as part of its SMS. This is a program of risk management activities presented with relevant policies procedures and instructions which describe how OTHR manages the risks of rail safety worker fatigue.

OTHR Associated Documents:

PM-005-00 Fatigue Risk Management 01072021

PM-005-01 Fatigue Risk Management Procedure 01072020


Last updated: July 23, 2021 at 10:03 am

EL-028         Reviewed 19/07/2021
Element 28 – Drug and Alcohol Management
PM-004-00: Drug and Alcohol Management

OTHR has prepared a Drug and Alcohol Management Procedure, that describes the processes that it will follow to minimise the risk occurring from rail safety worker use of drugs and/or alcohol.

OTHR’s procedure describes the processes to be followed to manage drug and alcohol use for rail safety workers. Its procedure meets a number of prescribed criteria:

  • Has have an overarching safety policy that includes their ‘zero tolerance’ approach to drugs and alcohol use;
  • The policy must be available to all rail safety workers so that there is a clear understanding of it;
  • The Procedure must be developed as a result of risk assessment. OTHR has considered the:
  • time of day and days of operation – for example: very weekend or once a month;
  • makeup of the workforce– is it primarily retired or people who are employed;
  • the general health and age of the workforce
  • the type of work is carried out by rail safety workers.
  • As part of the initial assessment, OTHR has considered the levels of safety risk for each rail safety worker role so that they can determine which roles require higher levels of testing.
  • OTHR has determined the number of rail safety workers to be tested annually;
  • OTHR will require drug and alcohol testing to be undertaken by using external contractors;
  • Sign on sheets include a statement to confirm that rail safety workers are free from drugs and/or alcohol;
  • Rail safety workers who use prescription medication should report what they are taking and what affect they may have on their ability to do rail safety work;
  • Rail safety workers who use prescription medication should also understand the impacts of self-medicating outside of prescribed dosages.

ONRSR Fact Sheet Drug and Alcohol: Scalability of Drug and Alcohol Management Programs for Tourist & Heritage Operators

Associated Documents

OTHR has a responsibility under the Rail Safety National law to ensure that its rail safety workers do not carry out work in relation to its railway operations while impaired by a drug or alcohol.

The SMS includes a drug and alcohol mangement program to manage risks related to the use of drugs or alcohol and includes a Drug and Alcohol policy and procedures for the provision of information and education to the rail safety workers.


OTHR Associated Documents:

PM-004-00 Drugs and Alcohol Management 01072021

PM-004-01 Drugs and Alcohol Management Procedure 01072021

PM-004-03 Drug and Alcohol Sign-On-Sheet



Last updated: July 23, 2021 at 9:50 am

HP-033        Reviewed 08/12/2016


OTHR has developed an Induction course for all Rail Safety Workers.

To comply with the Rail Safety Act, OTHR will ensure that all workers engaged in rail safety work are trained by means of this OTHR developed induction course and if satisfactorily completed, will issue a Certificate of Competency.

This fundamental Certificate of Competency is in the form of an identity card bearing your photograph, ID number, expiry date, highest qualification and other prescribed information. It will be issued following successful completion of this awareness course. The Certificate of Competency will be re-issued at least every 5 years or when more qualifications are gained.

Code of Conduct

OTHR has a Code of Conduct which all members should be familiar with.

Site Visitors

Oberon Tarana Heritage Railway Inc (OTHR) welcomes  visitors to our heritage railway project. We are committed to ensuring that your stay with us is SAFE and enjoyable. There are some basic requirements that we ask you to comply with to ensure that your safety is protected. These are outlined in IND-002 Visitor Worksite Induction

HP-038 Recognised Prior Learning Policy – reviewed 26th June 2019

  1. Introduction:
    As OTHR moves towards becoming a Railway Operator there is a requirement for Loco crews, shunters, guards etc. There is already a pool of trained people in this field that OTHR needs to tap into in order to be able to run a Heritage Tourist Train, sooner rather than later.
  2. Policy:
    OTHR will recognise prior learning by the way of awarded certifications / qualifications of members that have been obtained via accredited third parties.
    Minimum standard for Loco Driver (shunting) Certificate 3 in Terminal Train Driving (TL133215) and current Cat 1 Medical.
    Minimum standard for Tractor Driver (shunting) is Manual Driver’s Licence and current Cat 3 Medical.


OTHR Associated Documents:

OTHR Code of Conduct 16th June 2020

IND-002 Visitor Site Induction 11 March 2019

F-036 Training Record

INDUCTION FOLDER September 17, 2018

COM-004 Worker Categories Classes Codes 020909

Induction & Training Resources:


SOP-009 TMV Operating Manual Rev1. PDF



HP-039 Train Operational Crewing Qualification Policy 6th March 2019

HP-040 Maintenance on Rollingstock and Qualifications Policy 6th March 2019

Last updated: July 22, 2021 at 6:06 am