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HP-020        Reviewed 08/12/2016

OTHR Risk Register

Attached below is the Risk Register for OTHR. In developing  this  risk register OTHR spent time to:

  • Identify the risks, based on the nature and extent of our operations
  • Consider the likelihood of the risk eventuating if no controls were in place and the
    consequences of this,
  • Identify any existing controls for the risk, review incident data to identify incidents in the recent past, consider the likelihood of the risk eventuating with the existing controls in place and the consequences of this, and assess the level of residual risk using our risk analysis matrix
  • Decide whether the residual risk is acceptable and, if it is not, develop a plan to implement improved controls.



OTHR Applicable Documents

RM-009 Risk Register 090516

EL-025         Reviewed 18/07/2021

RM-003-00: Security Management

(National Regulations – regulation 18, schedule 1 cl 25)

OTHR may be exposed to different levels of security risk and must be able to show how it has assessed the security level that applies to its operations.

The types of events OTHR will consider include theft, assault, sabotage, terrorism and other criminal acts.

OTHR’s Security Management Procedure includes:

  • a list of the security risks;
  • description of the preventative and response measures to be used to manage security risks; and
  • a description of the policies, procedures and equipment and other physical resources needed to manage security risks.

OTHR considers the following security related risks when developing and reviewing its Risk Register:

  • Theft
  • Assault
  • Sabotage/Vandalism
  • Terrorism

All personnel must report security incidents in accordance with the procedures outlined in OTHR’s Incident Reporting Procedures.  All such reports will be tabled at a Management Committee meeting for appropriate action.

It is important that all OTHR personnel are vigilant to ensure that OTHR’s premises are secured to prevent unauthorised access to buildings and equipment which may result in theft and vandalism (including fire).  Failure to do so places our assets at risk.

Associated Documents

 RM-003-00 Security Management 01072021

RM-003-01 Security Management Procedure 01072021

RM-003-02 Emergency Contact List 01072021

Last updated: July 23, 2021 at 9:22 am

EL-026       Reviewed 18/07/2021
RM-004-00: Emergency Management
(National Regulations – regulation 18, schedule 1 cl 26)
There is no point waiting for something to go wrong before deciding how to respond to unwanted events.
Knowing how to respond to an emergency significantly aids response times of emergency services and limit the potential consequences of the emergency.
The law requires OTHR to have a risk-based emergency management plan for their operations. There are a number of components to the pan which must be included. These include that the plan is:
• Prepared in consultation with emergency services (and any other party) that are likely to attend an emergency;
• Kept up to date with the law;
• Provided to the relevant emergency services and others who are likely to attend;
• Tested; and
• Used when an emergency occurs.
Anyone who performs any type of work for the operator on site must:
• Have access to the plan;
• Understand the plan;
• Be trained in and may be required to implement the plan.
Any person who has a role or responsibilities in plan should comply with those.
Associated Documents
RM-004-00 Emergency Management 01072021
RM-004-01 Emergency Management Procedure 01072020
RM-003-03 Hazardous-Materials-Table-18072021

OTHR has an emergency management plan in their SMS specifically for the re-construction and operation phase where the work area covered by Stage One is from the buffer stop within Oberon Yard to Hazelgrove station yard. This section covers about 5.6km of line that is accessible from public roads.

Section Control

Stage one has been divided into two sections. These have been given the following colours to identify the areas and the specific access points.

Red           Oberon Station to the Tip road.

White       Tip Road to Hazelgrove Station.

The Site Manager or Team Leader will notify the emergency services in the event of a serious non life threatening injury or incident.


Other  Associated Documents:

IM-001 Incident Emergency Contact List150816

SOP-014 Emergency Procedures 29th March 2019

Last updated: July 23, 2021 at 9:39 am

EL-023        Reviewed 18/07/2021

MR-003-00: Management of Notifiable Incidents

(National Regulations – regulation 57, schedule 1 cl 23)

A notifiable occurrence is an incident associated with railway operation that has, or could have, caused significant property damage, serious injury, death or that is, or is of a class that is, prescribed by the national regulations to be a notifiable occurrence or class of notifiable occurrence.

All notifiable occurrences occurring on the OTHR Network are, in the first instance, to be reported directly to the OTHR President and then the Management Committee, by telephone immediately following the incident by the Manager/Supervisor.

All notifiable occurrences will be managed in accordance with the OTHR’s Notifiable Occurrence Procedure.

ONRSR “What you need to report” URL Link

OTHR Applicable Documents:

MR-002-00 Management of Notifiable Occurrences 01072020

MR-002-01-Notifiable Occurrence Procedure-01072021

MR-002-02-Incident Reporting Form-Version 1-24102020

IM-001 Incident Emergency Contact List140317

IM-002 Summary Notifiable Occurrences 200709

IM-003 Minor Incident Report Form 27 June 2018

R-012 Hazardous Materials 03_02_10



Last updated: July 23, 2021 at 9:16 am

EL-016        Reviewed 17/07/2021

RM-001-00: Risk Management

(National Regulations – schedule 1 cl 16)

Managing risk is all about understanding what can go wrong when undertaking an activity, the consequences if something happens while undertaking the activity, the likelihood of something going wrong and what can be done to prevent or reduce the likelihood and consequence if something does go wrong.

OTHR must meet these criteria to gain accreditation to operate a railway. OTHR must be able to demonstrate their competence and capacity to manage the risks to safety associated with its railway operations So Far As Is Reasonably Practicable (SFAIRP).

This element of the SMS should include:

  • Procedures and systems in place to identify, assess and manage risks – involves eliminating or minimising the risks through the implementation of adequate controls;
  • A current risk register informed by the risk management activities conducted, that includes:
  • Likelihood, consequence and risk rating of each risk;
  • Controls used to manage the risks;
  • Details of who is responsible for managing those risks and implementing the controls;
  • Where in the SMS more details of the controls can be found;
  • Procedures for keeping the risk register current; and
  • Details of which controls were considered in risk assessments, but rejected for the management of risk and the reason each control was rejected;
  • Procedures in place for monitoring, reviewing and revising the adequacy of controls.

RM-001-00 Risk Management 01072021

RM-001-01 Risk Management Procedure 01072021

RM-001-02 Hazard ID and Safety Risk Assessment Procedure 01072021

RM-001-03 Risk Register 01072020

RM-001-04 Risk-Assesssment-Shunting-with-Loco-17072021

RM-001-05 Risk-Assesssment-Shunting-with-Tractor-17072021

RM-001-09 Risk-Register-090516

Risk Management Process

The Risk Matrix below has been determined to suit our needs and operations, and is used to analyse, evaluate and rank identified risks.

Last updated: July 23, 2021 at 8:26 am