HP-007 Reviewed
IM-001-00: Document Control and Information Management
(National Regulations –schedule 1 cl 7)
OTHR has developed systems and procedures to control and manage documents and data relevant to the safe management of its railway operations as follows:
- A naming /numbering convention for all documents, including policies, procedures and forms included in the SMS, has been developed;
- Each document is numbered, named, and a version date and version number for each document created and recorded;
- Safety records have been identified and included in the system as controlled documents;
- A register of controlled documents has been prepared;
- The register is updated with the new details each time a document is amended;
- A process to create and record safety procedures/documents has been developed;
- Controlled documents are reviewed in accordance with SMS Review Process;
- Changes to controlled documents are communicated in accordance with Internal Communication Procedures; and
- SMS documents are electronically stored and backed up independently, physical documents are stored in accordance with OTHR Document and Data Control Procedure.
Resources:
IM-001-00-Document Control and Information Management
IM-001-01-OTHR-Document and Data Control Procedure 01072021
IM-001-02-OTHR-Controlled Document Register-01072021
OTHR Associated Documents:
POL-005 Document and Data Control 220216 (1)
F-001 Document Forwarding110509
F-020 Mngrs Checksheet Outgoing Documents 020609
POL-008 Communication Policy 140816
Last updated: July 22, 2021 at 6:35 am